Accepted Vendor Information Page
Congratulations! We are so pleased to have you as part of our September 2, 2017 Labor Day Weekend Craft Fair! To make things a little easier we've created this page just for you. Whether it's your first time with us or you are a long time SAU veteran, please read the following page as some things have changed.
We will also be featuring food trucks along the top of the KBPT VILLAGE GREEN ON PLEASANT STREET.
The booth assignment map will change because of the addition of the food trucks.
IMPORTANT INFORMATION FOR VENDORS
Vendors are responsible for supplying all display items including:
- Tents: White tents are strongly preferred, and the vendor "norm", to present a unified appearance and best display of merchandise. Options range from basic pop ups (EZ Up, Caravan) to higher end pro models (Light Dome, Craft Hut, etc.)
- NEW: Professional tent weights (40 lbs/tent leg) are also required. We recommend this EZ Up model of filled sandbags or concrete filled PVC. This is non-negotiable. ALL TENTS MUST HAVE WEIGHTS.
- Display tables, full length tablecloths (stored items must be neatly covered), business signage, price tags on all items.
- Your business name should be clearly displayed on the front of your tent. It's a good idea to have prices clearly marked on items (although not required).
***UNLOADING has historically been a challenge because we only have access to Pleasant & Green Streets along the Village Green. We have plenty of volunteers on hand to help you unload and we offer staggered unloading to make things easier. To make thing smoother on yourself it's a great idea to have a dolly on hand (we will have a couple also) and pack as much as you can in bins to make transporting to your space easier. Please specify how much time you need to unload (email us) so that we can give you ample time on the schedule. You may also set up your tent Friday night anytime after 6:45 PM. If you arrive before 6:45 we may not have all the tent spaces marked off. It's mandatory for you to move your car to the Kennebunkport Consolidated School parking lot on School Street AS SOON AS YOU FINISH UNLOADING. Do not set up your tent until your car is moved. We promise your goods will be safe with us while you are gone and we will have shuttles running all morning to bring you back to the Green.
HOW WILL I PAY FOR MY SPOT?
You can pay your booth fees below. The application fee has been deducted already. Your listing on our web site will be updated as soon as you make your booth payment.
HOW LARGE ARE THE VENDOR SPACES?
Spaces are standard 10' x 10' for the KBPT Village Green. There are 70 vendor spaces on the Kennebunkport Village Green .
DO I HAVE TO APPLY TO THE SEPTEMBER FAIR IF I AM ALREADY ACCEPTED FOR JULY?
No. We would have included September on the original application had we known we would be granted access to the KBPT VILLAGE GREEN. Simply send us an email if you want a spot for September also.
DO I NEED TO HAVE INSURANCE?
The fair carries a general liability insurance policy but this does not cover any damage caused to your merchandise or displays during participation at the fair. Although insurance is not required, it is strongly recommended.
All food vendors are required to carry liability insurance.
CAN I SHARE A SPACE WITH ANOTHER VENDOR?
Yes, but each prospective vendor will have to submit an application with photos, and both will have to be approved to participate. If one business is accepted and not the other, we will offer the option for the accepted business to take the space as a solo spot. We are not able to match vendors wishing to share space, so we ask that individual vendors determine their best matches.
CAN I APPLY FOR TWO SPACES?
Yes, you can indicate this preference on your application. We do our best to accommodate, but depending on the number of applications received, we may not be able to fill all requests for doubles.
WHAT IF I HAVE TO CANCEL?
If you have to cancel, you must email firstname.lastname@example.org. A 50% refund is available up to one month prior to a scheduled fair. Refunds are not given for cancellations within one month of a fair; in that case, you forfeit your fee and space. Cancelled spots can not be sold or given to another vendor, they will be filled if possible from the waitlist. Credits are not given for a missed fair, and no-shows forfeit their right to participate in future fairs.
HOW ARE SPACES ASSIGNED?
Spaces are assigned at the sole discretion of the SAU Craft Fair Coordinator and Site Coordinator. Given the size and logistics of the fair setup, we can not take specific space or adjacency requests unless there are truly extenuating circumstances (e.g. a disability requiring help of a fellow vendor). Space assignments are emailed to participating vendors along with the logistical details the week prior to each fair.
WHEN IS VENDOR SETUP?
The fair starts promptly at 9:00 AM and ends at 4:00 PM
Unloading and loading is done along Green Street. DO NOT UNLOAD ON OCEAN AVENUE- YOU WILL BE TICKETED. Volunteers will be directing traffic and helping with unloading in the AM and loading in the PM.
NEW: There will be food trucks up on Pleasant Street this year. Food trucks may arrive after 8:30 AM on the day of the fair or may be left on the Village Green the night before. Food trucks should be parked ON THE GREEN - a volunteer will help with this.
Early vendor set up is allowed for 1 hour the evening before the fair 6:45 PM-8:00 PM. Vendors who arrive any earlier than 6:45 PM on the evening before will be asked to wait. Vendors who ignore this request will be asked to leave. SAU is not responsible for damage to vendor property or stolen items if left overnight.
Morning set up procedure: Vendors will be given a load in time (for a swifter more organized un-loading) when you are given your booth assignment. Load in times are staggered according to information vendors give us. Vendors who arrive any earlier than 15 minutes prior to their scheduled time will be asked to drive around and come back.
*We do our best to help vendors load and unload their vehicles, however, loading and unloading is the sole responsibility of the vendor and we cannot guarantee that there will be an available volunteer to help you.
Break down can be no earlier than 4:00 PM.
In order to leave as many open spaces as possible for shopping customers, we ask that you park your car at Kennebunkport Consolidated Elementary School on School Street. Volunteer Shuttle Drivers will be available both in the morning and evening to drop off and pick up your vehicle. If you choose to leave your car in Dock Square on the street you may be ticketed and you will be taking a potential paying customer's space.
*Please remember to lock your vehicle. We are not responsible for stolen items.
WHAT HAPPENS IF THE WEATHER IS BAD?
Rain Date for September's Fair is September 3. If for some reason the entire weekend is a wash out a decision will be made as to reschedule the fair entirely or proceed rain or shine. Note that we only move to the rain date in the event of heavy rain or dangerous storms.
HOW ARE THE FAIRS PROMOTED?
The fairs are promoted via traditional advertising channels (magazine, local newspaper, radio), posters, signage in the downtown and surrounding towns, postcard distribution, email blasts, and extensive social media posts including paid promotion. Press contacts have been cultivated over the years, and the fair is regularly featured in local and regional email blasts, articles, and websites.
All vendors are expected to actively partner with us to market and promote the events. This includes providing "sneak peek" photos, promoting and sharing on social media, doing email blasts, etc. An active presence on social media is a big plus. You can follow us on Instagram @saucraftfair and our FB page.
All vendors are featured on the SAU CRAFT FAIR website vendor gallery, and vendor sneak peeks of inventory are promoted for free before each fair on Facebook and Instagram.
CAN I BRING MY PET OR CHILD WITH ME?
Of course! We are totally baby, kid, and pet-friendly and love having them at the fairs. The fairs can be busy and full of other animals, so all pets must be leashed, and calm friendly ones will probably have the most fun/less stress. Be sure to provide water as the summer fair can be very warm.
If you have any other questions that we have not covered here, please email email@example.com and we will get back to you as soon as possible.
Thank you again for your participation!